MEMORANDUM
FOR THE RECORD
The meeting was called to order in the Blue Ridge Room of the Hotel Roanoke, Roanoke, Virginia by Lori Wack, president.
Those in attendance:
President - Lori Wack (BRCC)
President Elect - Linda Rhinard (TCC)
Immediate Past President - Virginia Hartman (LFCC)
Secretary - Monica Terry (TCC)
Treasurer - Carolyn Haines (LFCC)
Member-at-Large (1,001 - 2,000 FTE) - Susan Coffey
(CVCC)
Member-at-Large (2,001 - 5,000 FTE) - Kay Robertson
(JTCC)
Member-at-Large (5,000+ FTE) - Gwen Smith (TCC)
Membership Liaison - Deborah Canada (JSRCC)
Publications Liaison - Sue Cooley (LFCC)
Co-Parliamentarian - Jennifer Allman (SVCC)
Those absent:
Archivist - Sue Captain (SVCC)
Co-Parliamentarian - Terry Whisnant (SVCC)
Member-at-Large (1-1,000 FTE) - Nancy Lewis (ESCC)
A motion was made and seconded to approve the minutes from the April 6-7, 2000 Executive Committee meeting. Motion carried.
There was
discussion regarding the Student Showcase moving to the VCCS Student Leadership
Conference, October 13-15 at the Hyatt Fair Lakes in Fairfax, Virginia. Lori Wack, president, and Linda Rhinard,
president elect, will attend the conference to represent the VCCA. The Student Showcase will be held on
Saturday, October 14. The chancellor
will attend to present the plaques to the student recipients. The VCCA will sponsor a concurrent session
at the conference to discuss the VCCA.
Lori Wack thanked the Executive Committee for all of their hard work the
past year. Linda Rhinard,
president-elect, was thanked for her hard work and dedication to the VCCA.
Membership
Deborah Canada distributed additions to the Membership
Directory. It was noted that the
membership packets would be given to the college contacts at the commission
meetings.
The Semi-Annual Meeting was discussed. This will be a combined conference with the
Support Staff Commission and the Faculty/Instructional Affairs Commission and
the Executive Committee. The Meeting
will be held on March 8 and 9, 2001 at the Double Tree Inn in
Charlottesville. The hotel rate is $79
single/double occupancy. The Executive
Committee will arrive on Wednesday, March 7 for an all-day work session.
Planning will be completed at the November Executive Committee meeting. There was discussion regarding liaison
assignments. It was recommended that a set pairing be determined for future
use.
A motion was made and seconded to set a pairing for the VCCA Executive Committee - Commission liaison assignments.
Treasurer’s Report
Carolyn Haines, VCCA Treasurer, distributed a
treasurer’s report. The report detailed
all activity between July 2000 and October 1, 2000. The VCCA had a net income of $32,059.37. The treasurer’s report will be included in
the VCCA Convention packets.
There was discussion regarding voting delegates for
the Convention noting the fact that in order for delegates to be selected, the
contacts must know who is attending the convention. It was suggested that the treasurer send a list of Convention
attendees to the contacts with the requests for delegates.
Publications
Sue Cooley stated the VCCA needs to order
stationary. There are envelopes and
thank you cards available.
All first time attendees to the Convention will get a
VCCA canvas bag.
Briefcases will be sold at the registration table.
PG & D
Virginia Hartman reported for the PG&D. She noted that it is harder to disseminate
the information and vote on PG&D grants when meetings are not held. This will be taken into consideration when
planning next year’s calendar.
There was discussion regarding the PG & D grant
for Carl Hurley, the keynote Convention speaker.
A motion was
made and seconded to approve the PG & D Grant in the amount of $1,200 for
Carl Hurley. Motion carried.
A motion was made and seconded to approve the PG & D grant for travel disbursement for Loretta Braxton from Duke University in the amount of $250 (inclusive) to present a Convention concurrent session. Motion carried.
A motion was
made and seconded to approve a PG & D grant in the amount of $1,000
(inclusive) for Dr. K. Denise Threllfall from ODU to present a Convention
concurrent session. Motion carried.
Lori Wack reviewed the PG & D grant proposal “The
Brookfield Project” submitted by Eric Hibbison. The total request requested is $12,957, which is above the
allowable $1,200 honorarium charge for VCCA PG & D grants.
A motion was
made and seconded to provide PG & D funding in the following amounts:
$1,200 for honorarium, $200 for lodging, $120 for meals and $500 for airfare
for a total of $2,020. Motion carried.
All receipts will be requested for submission to Lori
Wack, 2000-2001 PG & D coordinator.
There was discussion regarding the excellent support
the VCCA has received over the years from Dr. Oliver and the organization as a
whole will truly miss him.
Assignments for the Convention were discussed. Meeting adjourned.
Respectfully submitted,
Monica Terry
VCCA 1999-2000 Secretary
** APPROVED - 11/16/00**