The meeting was called to order at the Ramada Inn in Woodstock, Virginia, by President Virginia Hartman at 8:30 a.m.

Members Present:
Virginia Hartman (LFCC) – President
Lori Wack (BRCC) – President Elect
Melba Taylor (VHCC) – Immediate Past President
Nancy Lewis (ESCC) – Member at Large 1-1000 FTE
Nancy Penney (LFCC) – Member at Large 1001-2000 FTE
Deborah Canada (JSRCC) – Member at Large 2001-5000 FTE
Gwen Smith (TCC) – Member at Large 5000+ FTE
Sue Painter (LFCC) – Publications Liaison
Sue Captain (SWVaCC) – Parliamentarian

Members Absent:
Evelyn Tobian (VCCS) – Secretary
Claudia Macon (TCC) – Treasurer
Monica Terry (TCC) – Membership Liaison
Sara Brown (LFCC) – Publications Liaison

The Leadership Conference Coordinator, Melba Taylor, reviewed the Hyatt contract. A motion was made and seconded and unanimously approved for Registration Fees to be set at $45 including a Thursday Food/Beverage Break and a Friday Beverage Break.

The Grants Coordinator, Melba Taylor, presented two PG&D proposals submitted for funding. A motion was made and seconded to accept both proposals for funding. The motion carried. The Virginia Highlands Community College Proposal entitled "Recruitment and Retention of Minority Students in Southwest Virginia" was approved in the amount of $1700. The Blue Ridge Community College Proposal entitled "Test Writing Made Easy" was approved in the amount $750.

The Committee discussed the possibility and feasibility of corporate sponsors for Leadership and Convention to help defray expenses of convention materials, wellness activities, coffee house networking, etc. The committee will follow up on this at the January meeting.

A supplies closet will be maintained at LFCC for all VCCA convention and conference materials. Everyone agreed that it would be easier for the Publications Liaison to maintain inventory when supplies are in one location. Materials would be distributed from the central supply area upon request from Executive Committee members or VCCA College Contacts.

Committee assignments were made for the Leadership Conference in February, with the final agenda being complete at the January Executive Committee Meeting.

The next meeting of the Executive Committee will be held on January 21-22, 1999 in Harrisonburg, with February 4-5 set as a snow day.

A motion was made and seconded to adjourn at 11:30 a.m. Motion carried. The Committee was invited to tour the Middletown Campus of Lord Fairfax Community College

Respectfully submitted,

Evelyn Tobian

1998-2000 VCCA Executive Committee Secretary

(from notes submitted by Executive Committee)

**Approved January 21, 1999**