VCCA Executive Committee Meeting Minutes
April 4, 2002
Present
Rena
Mallory,
Absent Debra Belcher, Bruce Carroll, Aileen Girard, Donna Mays, Barbara
Ratliff, and Linda Rhinard
Welcome
Wyndham Roanoke Airport Hotel in Roanoke, Virginia.
Approval of A motion was made to accept the January 25, 2002, minutes as written
Minutes with corrections. The motion carried.
Treasurer’s
Report was made to accept the Treasurer’s Report. The motion carried.
A motion was made and approved that the Accounting Procedures listed in
The Leadership Handbook will be updated by Jennifer, Jim, and Barbara and will be distributed in the Convention packets. In addition, a change will be proposed for delegate approval to the Bylaws (section 3.1) that will clear-up any confusion with regard to “an annual independent audit of the financial records of the Association.”
President’s Jennifer reported that she had sent letters to the Past Presidents of the
Report VCCA with an enclosure of the membership application and the Spring
Newsletter. She also sent newsletters to the Systems Office to be
forwarded to State Board members.
Jennifer proposed gift certificates to be used as drawings for the
New Horizons Conference. One was for a free VCCA membership
fee for a year and an umbrella, and the other was for a free VCCA
Convention registration for October 3-5, 2002. It was also decided that
there would be a drawing for a free polo shirt from our vendor booth for
everyone who joins on Friday. A motion was made to accept the gift
certificates. The motion carried.
Jennifer reported that she had attended a meeting earlier representing the
VCCA on the VCCS Professional Development Committee. A Classified
Staff Leadership Academy in which one staff person from each college
would be attending is planned for Summer, 2003.
Very positive comments have been received from the Mid-Year Pro-
fessional and Personal Development Conference. The Black Concerns
Commission has approved combining the two mid-year conferences as this was very successful.
A professional development grant was approved at the January meeting for Jean Clary to be the Showcase Awards speaker. Since Dr. Calver will be attending the convention as originally planned, a motion was made, seconded, and approved that the grant be amended for Ms. Clary to be the Thursday afternoon keynote convention speaker.
May 1 is the deadline for receiving applications for the two scholarships given by the VCCA for The Master Teacher Seminar 2002.
Member- Rena
Mallory distributed a membership list for 2002-2003 as well as a list
ship of
membership facts as of 4/3/02. Fourteen of the 23 community colleges
Report are
represented in the 66 memberships received for next year. Thirty-one
of the members are new.
Membership contest information has been sent to
members-at-large to be
forwarded to college contacts.
Contact Rena also reported that Dawn Cockrell had resigned as contact person
Person for John Tyler on the Chester Campus. Becky Smith will assume duties
as Contact on the Chester Campus, and Rena will be the contact at the
Midlothian
Campus for the remainder of the year.
2002 Jim reported that things are moving along. It was decided to enforce
Convention early registration in that the early registration fee MUST be received
Update by the deadline. Registration information will be emailed as soon
as possible. It is hoped that the Executive Committee will sponsor three
Concurrent sessions.
Lifetime membership awards must be voted on by delegates prior to making these awards at the convention. Deb Belcher will email delegates with the two names proposed at the January 25 meeting so the presentations can be made in October.
2003 Mid- Plans are being made at the Wyndham Roanoke Airport Hotel for the
Year PP&D Professional and Personal Development Conference/Black Concerns Com-
Mission Annual Mid-Year Conference for February 26-28, 2003.
Adjourn. The meeting was adjourned at 3:45 p.m.
Submitted by,
Rhina Jones, Acting Secretary