VCCA Executive
Committee
Meeting Minutes
January 26, 2001
Those present: Linda Rhinard,
Jennifer Allman, Debra Belcher, Carolyn Haines, Kay Robertson, Bruce Carroll,
Barbara Ratliff, Jim Bates, Barbara Moore, Linda Bursey
Guests: Shelia
Chewning, George Hoffman
Those absent: Lori
Wack, Donna Mayes, Aileen Girard, Sue Captain
Welcome Linda Rhinard
called the meeting to order at 8:45 a.m. in the Presidential Boardroom of the
Doubletree Hotel in Charlottesville.
She introduced and welcomed Shelia Chewning and George Hoffman as
visitors. Linda also welcomed Jim Bates
as the new Member-at-Large representing 1,001-2,000 FTE and also the official
VCCA photographer. Linda Bursey,
Membership Liaison, and Barbara Moore, Parliamentarian, were also introduced.
Approval of Minutes A motion was made to accept the November 10, 2000 meeting
minutes with minor revisions. The
motion carried.
Constitution and Bylaws The final
version of the VCCA Constitution and Bylaws will be emailed to the Board and to
Sue Captain for the archives.
VCCA Handbook Changes to the current Handbook are being made by Jennifer
Allman and she will send those to Debra Belcher who will make necessary
changes. Debra will send a draft copy
to the Board for their review. Each
member of the Board was asked to send in any corrections to Debra no later than
February 23 so that copies can be made for the March Conference packets.
Treasurers Report
Carolyn Haines reported that
membership dues are still coming in and that expenses have slowed. She has closed the Wachovia checking
account, however, we still have our cd there.
As of January 25, she has received no registrations for the March
Conference. A motion was made to accept the Treasurer’s report. Motion carried.
President’s Report Linda brought the Board’s attention
to the packets they were given at the beginning of the meeting. Enclosed were an updated Executive Committee
listing and a College Contact list. A
change was made to the Contact list for Paul D. Camp and Virginia Western. Both of these lists will be published in the
upcoming VCCA Newsletter. She also
mentioned that the Commission Officer list would be included in the newsletter
and reminded the Commission Liaisons to be in touch with their Commissions and
get this information to her.
Linda is also going to place an article in the newsletter regarding the need for officers for the next year. She has asked Barbara Moore and Sue Captain to put together the ballot for the October convention.
Website Update
Linda Rhinard suggested that a
special presidential appointment be made to the Board for a VCCA Web Site
Manager. Motion was made to approve
this presidential appointment. Motion
carried.
5,000+ FTE Bruce
Carroll mentioned a concern about the membership list. Linda Bursey is working on this and it will
be placed on the Website as an information source for everyone.
2,001-5,000
FTE Kay
Robertson reported that all is going well in her category and she announced
that the new Director of Institutional Advancement for John Tyler, Ms. Linnie
Carter has expressed an interest in the VCCA and is anxious to participate.
1,001-2,000
FTE Jim Bates stated that he was not
aware of any concerns and expressed his thanks for being made welcome as part
of the Board.
0-1,000 FTE Barbara
Ratliff also reported that all is going well within her FTE category.
Publications Donna
Mayes is currently out on medical leave. All information for the newsletter
needs to be to Linda Rhinard by February 1 to insure publication for the March
Conference.
Membership Linda Bursey is working to update the Membership list. To date there are 703 members. She is going to email the list to the
Board. The membership application has
been revamped and will be emailed to Linda Rhinard for printing. The annual membership drive is March 1 –
June 30 and Linda is looking into a possible 2 night, 3 day motel stay in
Virginia Beach or Chesapeake. Flyers
announcing the membership drive will be available at the March Conference.
Media Due to
another commitment, Aileen Girard was not present. Jennifer Allman gave everyone a copy of the letter she sent to
the college presidents and to Dr. Oliver announcing the change of the showcase
presentation at the convention. Aileen
sent a list of suggestions for the showcase awards that were reviewed by the
Board. George Hoffman agreed to assist
Aileen in whatever needed to be done.
Faculty and support staff recipients will be listed in the booklet by
school. The guideline information will
be made available at the March Conference.
PG&D Linda
Rhinard presented a PG&D proposal to contract with Anne Dubrouillet as a
speaker on leadership skills at the March Conference. Having no discussion, a motion was made to approve the proposal. The motion carried.
George
Hoffman presented a PG&D proposal on behalf of the Support Staff Commission
to sponsor Matt Lohr of McKinney and Associates to be a speaker at the March
conference on personal development.
Having no discussion, a motion was made to approve the proposal. The motion carried.
Shelia
Chewning presented a PG&D grant proposal on behalf of the
Faculty/Instructional Affairs Commission to sponsor Robert Pickett as a
professional development speaker at the March Convention. Having no discussion, a motion was made to
approve the proposal. The motion
carried.
Bruce
Carroll submitted a PG&D grant proposal on behalf of the Black Concerns
Commission for five speakers for their Conference to be held in March. A motion was made to accept the proposal
with the exception to not pay Ms. Shoats a $1,000 honorarium. Motion carried.
Institutional
Advancement Nothing to report
Faculty/Instructional
Affairs Sheila Chewning stated the Commission is looking into
concurrent sessions for the Convention.
Some of those ideas are a developmental roundtable, various topics on
ADA awareness including physical accommodations.
Support Staff
Commission George Hoffman reported that the
Commission is looking into only having one summer workshop with the possibility
of having it in Richmond. They are also
looking at concurrent sessions for the Convention.
Legislative Nothing
to report
Black Concerns Bruce
Carroll handed out the latest copy of the BCC Newsletter and information on a poetry
contest. The winning poetry will be
read at the BCC Mid-Year Conference in March.
Student
Services Nothing to report
Research and
Publications Jim Bates said they are researching
and publicizing like mad.
Learning
Resources Barbara Ratliff stated the
Commission is in need of officers. She
also mentioned the viability of the Commission. She would also like to see someone from a college that has
PeopleSoft up and running to come and give an update as to how it will or has
affected the Learning Resources. She
also discussed computerized books.
Convention Preview Jennifer Allman reported that she is still researching
speakers. After much discussion, a
motion was made to have Jennifer and Linda Rhinard select the Friday banquet
speaker. The motion carried. A letter is being sent to Dr. Deborah
DiCroce, Tidewater, and Dr. Jerome Friga, Paul D. Camp, requesting them to be
co-hosts of the 2001 VCCA Convention. A
motion was made to hire “Coolin’ Out” as the band for the Friday evening
wellness activity. The motion
carried. A motion was made to purchase
portfolio briefcases as the give-away gift to the Convention participants. The motion carried.
Everyone was asked to bring names and addresses of possible vendors to the April meeting.
The
VCCA Excellence Award recipient will be decided at the April meeting.
The
dates for the 2002 Convention are October 3-5, 2002 to be held at the Lynchburg
Radisson. The Radisson has offered to
do tour buses to various sites of interest as well as restaurants.
A suggestion was made to survey VCCA members as to where they would like to see upcoming Conventions held. A survey will be placed in the March conference packets.
Linda Rhinard reminded everyone that the hotel registration
deadline for the March Conference is February 4. She also asked everyone to return to his or her schools and
remind others of the Conference. The
Board will come in on Tuesday evening; have a brief board meeting on Wednesday
morning and collate information on Wednesday afternoon. A continental breakfast and lunch will be
provided on Wednesday, dinner will be on your own.
Membership cards were
brought up and several ideas were mentioned.
Making the card part of the application seemed to be the primary
focus. Board members shared ideas on
membership drives held at their schools.
Barbara Moore
mentioned a calendar conflict with the proposed April Executive Board meeting
dates. After discussion, it was decided
to change the April Executive Board meeting dates to April 19-20 to be held at
JTCC.
The dates for the
2002 Professional and Personal Development Conference will be March 14-15,
2002. A motion was made to hold the
Conference at Ft. Magruder Inn in Williamsburg. Motion carried.
Jennifer went over
the summary of comments from the concurrent sessions that were held at the 2000
Convention. She is going to send them
to the Commission Chair that sponsored the speaker. A suggestion was made for the Commission Liaison to be in
attendance at the concurrent session sponsored by their commission to collect
evaluation forms and help out where needed.
Linda Rhinard
encouraged the Liaisons to attend the Commission meetings at the March
conference and when speakers or topics are mentioned, remind the members of
that commission there needs to be a mix of something for faculty, support
staff, and administrators.
Adjournment Having no
further business to discuss the meeting was adjourned at 3:05 p.m.
Debra L. Belcher
Debra
L. Belcher
VCCA
Secretary
2000-2001
Pending Approval