VCCA Executive
Committee
Meeting
Minutes
Those present: Jennifer
Allman, Linda Rhinard, Jim Bates, Debra Belcher, Barbara Moore, Bruce Carroll,
Shelia Chewning, Barbara Ratliff, Terry Whisnant, Jerry Chaney, Aileen Girard,
Rena Mallory, Donna Mayes
Guests: Al Roberts,
Virginia Hartman
Welcome Jennifer
Allman, President, called the meeting to order at
She
welcomed Al Roberts, Chair of the Black Concerns Commission and
Virginia Hartman, Chair of the Faculty/Instructional Affairs Commission to the
meeting.
Approval of
Minutes A motion was made to accept the
Treasurer’s Report Barbara Moore distributed copies of
the Treasurer’s Report along with a copy of the Report of Audit that was
conducted by Terry Webster. A motion was
made to accept the Treasurer’s report as presented. Motion carried.
The audit report recommended the
Committee have a proposed budget for each year.
A motion was made to accept the proposed budget as presented. The motion carried.
President’s
Report Jennifer thanked everyone for their
attendance and for their hard work.
Special thanks and acknowledgement were
expressed to Kay Robertson, who retired from the VCCS and John Tyler CC, for
her years of dedicated and special service to the VCCA.
Jennifer reported that she had sent a
congratulatory note on behalf of the VCCA to Dr. Belle Wheelan for her recent
appointment as the Secretary of Education for the Commonwealth.
Jennifer distributed an updated
Executive Committee Member grid; Commission Chair listing; and a College
Contact grid.
Jennifer
also distributed an updated meeting grid.
She asked the Committee to note the change for the April meeting to be
held in
As
an incentive for people to become VCCA members, a motion was made to give a
VCCA convention registration as a door prize at New Horizons. Motion carried.
Jennifer reported that she gave the
information on the purchase of the shoulder bags to JSRCC. The representative from JSRCC declined the
offer at this time.
A motion was made to purchase nametags
for the VCCA Executive Committee. There
would not be names on them so they could be used from year to year. Donna Mayes is checking on them. Motion carried.
A motion was made to be a co-sponsor of
the Disney Institute and place an insert in the Newsletter with the information
about the program. Motion carried.
5,000+ FTE Bruce
Carroll reported that he had sent out the information regarding the
Conference.
2,001-5,000 FTE Due to the
resignation of Kay Robertson as Member-at-Large for the 2,001-5,000 FTE
category, Jennifer will be sending out the information on the Professional and
Personal Development Conference to the contact people in the 2,001-5,000 FTE category.
Debra
Belcher reported that she sent an email to the contacts within this FTE group
asking for nominations for a Member-at-Large to fill the unexpired term. Nominations are due to Debra no later than
February 7.
1,001-2,000 FTE Shelia
reported that she sent a reminder with the information for the Conference.
0-1,000 FTE Barbara Ratliff also reported that
she had sent information to all members and asked for support of the BCC Poetry
Contest.
Black Concerns Al
Roberts requested when people identify what commission they are interested in
serving with, the information be forwarded to the proper Commission chair.
Faculty/Instructional Affairs Virginia Hartman announced that
Dr. Pam Turner from TNCC will be the speaker for a concurrent session during
the March Conference.
Learning Resources Barbara
announced that two presenters from the Gale Group have been confirmed for the
Convention.
Legislative Action No report.
Research and Publications Shelia
reported that she will be working with Rhina Jones (SsVCC) on the media
competition. She is going to set up a
display of the winning materials that may be reclaimed after the convention. It was discussed to give only 1st
place and an Honorable Mention recognition.
Student Services
The VCCA
Executive Committee will be donating $600 toward the cost of the 2002 Student
Leadership Conference.
Support Staff Commission The
Commission submitted a PG&D for Mr. Ben Utley to be a concurrent Mid-Year
Conference speaker.
Membership Rena Mallory
distributed a draft of the new membership form.
Executive Committee reviewed the form and suggestions were made. A motion was made to increase the dues for
Associate Members from $5 to $10. Motion
carried. This will be submitted to the
Assembly of Delegates at the Convention.
After considerable discussion regarding
the membership incentive, it was decided Jennifer and Rena would come up with
the prize.
Publications Donna Mayes
distributed a draft of the newsletter and the program for the Conference. Suggestions were made.
PG&D Linda Rhinard
presented several PG&D Grant Proposals.
A motion was made to accept the PG&D’s presented with
corrections. Motion carried.
A
motion was made to remove the maximum dollar amount allowable from the
contract, as it is too confusing. Motion
carried.
Linda will send corrected PG&D
information to Rob Jobin to be placed on the web site.
Leadership
Handbook Linda
distributed a draft of the 2002-2003 Leadership Handbook. All changes are to be
faxed or emailed to her by Feb. 15 to allow time for printing for the March
conference.
Showcase Aileen Girard
presented a draft of proposed guidelines that will be part of the packets for
the March conference.
Professional
& Personal A draft of the agenda was reviewed.
Development
Conference There will be
a dinner on Wednesday evening
Jennifer
asked each Committee member to donate a door prize from his/her college to be
given at the conference.
Gifts for the speakers and participants
were discussed. All participants will be
given notebooks.
The site for the 2003 P&PD
Conference will be the Renaissance Hotel in
will have their
mid-year on Feb. 26-27 and the P&PD will be Feb. 27-28. Jim Bates will be in charge of conference
planning and arrangements.
2002
Convention Jim
reviewed letters that would be distributed to each college for the
convention. Any suggestions are to be to
Jim no later than Monday, Jan. 28. Ideas
were discussed for the 2002 Convention to be held in
Adjournment Having no
further business to discuss, the meeting was adjourned at
Debra L. Belcher
2001-2002
VCCA Secretary
Approved
See file copy for signature.