VCCA Executive
Committee
Meeting
Minutes
Those present: Linda
Rhinard, Debra Belcher, Carolyn Haines, Kay Robertson, Bruce Carroll, Jim Bates, Barbara Moore, Lori Wack, Barbara
Ratliff, Linda Bursey
Those absent:
Welcome Linda
Rhinard called the meeting to order at
Approval of
Minutes A motion was made to accept the
Treasurer’s
Report
Carolyn expressed concern over
receiving bills from the Black Concerns Commission that included phone and room
service for speakers. Discussion
followed as to how this could be avoided in the future. It was decided it would be spelled out in the
guidelines for the PD&G effective October 2001.
A question was raised about adjunct
faculty paying $5 for VCCA dues and not the $15 for faculty. A motion was made to
accept their payment of $5. The motion
carried.
Linda made reference to the CD and
suggested that when it matures in October to cancel it and reopen it in the new
Treasurer’s name. Motion was made and
carried.
A motion was made to accept the
Treasurer’s report. Motion carried.
President’s
Report Linda discussed the current inventory
listing. It was decided that a leather
briefcase would be presented to those speakers who are not being paid a fee
(i.e. Dr. Dubois, Secretary Upson, Dr. Sheffield, etc.).
The next Executive Committee meeting
will be at the Holiday Inn Greenbrier -
5,000+ FTE Bruce
reported that he has received positive feedback regarding the College Contacts
and the distribution of minutes and other information.
2,001-5,000 FTE Kay Robertson reported all is going
well in her category and that she is keeping in constant touch with her
Contacts regarding the Convention.
1,001-2,000 FTE Jim
Bates stated that he really appreciated the extension for submission of
Showcase information.
0-1,000 FTE No report.
Publications In
the absence of Donna Mayes, Linda distributed a draft of the newsletter and
program for review. Deadline for
submission of information is no later than July 18. A motion was made to accept the
bid from Edmunds Printing in
Membership Linda Bursey reported on membership stating that to date there were 263
members who have paid their dues and there are seven colleges with no
membership.
The Committee was reminded that in
order to be considered for the drawing of the weekend getaway from Holiday Inn,
memberships had to be in no later than June 30.
Media Linda
reported that there were 43 Showcase Award recipients. She congratulated Bruce Carroll, Jim Bates
and Lori Wack on being chosen as Showcase recipients.
She expressed her thanks to Thomas
Nelson and especially to Raymond Moy for his hard work on the program. Linda stated that she, Jennifer, Aileen,
Debra and Raymond would be meeting at the
Showcase recipients will receive a
framed certificate and a VCCA umbrella.
There was a discussion about Showcase
honorees being VCCA members. All
Liaisons were reminded to let their contacts know that honorees MUST be
a current VCCA member as that is the first criteria.
PG&D Lori
thanked and commended Carolyn for being so meticulous with her record keeping
during the time Lori was gone.
Lori voiced
some concerns about not receiving complete PG&D packages for payment. She also stated there were problems with the
claiming of an extra night lodging, etc.
The Committee
referred to the minutes of
The PG&D
for Eric Hibbison was for $2,020 and to date $1,817 had been disbursed. A motion was made to send Mr. Hibbison the
remaining $203 to close the contract.
The motion carried.
Barbara made a
motion that a line be added to the PG&D Guidelines stating that
reimbursement will not be made until the original receipts and travel vouchers
were submitted to the Treasurer with a signature. The motion carried.
Lori presented
a PG&D for the Support Staff Commission and a motion was made to approve
the amount of $1,200 for the summer workshop.
The motion carried.
A PG&D for
Mr. Leonard Lambert was introduced and a motion was made to approve it for not
more than $175. The motion carried.
Institutional Advancement No report. Debra was asked to send a copy of the note
that went to College Contacts regarding the proposed Constitutional Amendment
change to Jennifer.
Faculty/Instructional Affairs Lori
stated that the scholarship recipients for the Master Teacher Seminar had been
chosen.
Support Staff Commission Debra
reported that the summer workshop would be held July 12 at Piedmont CC. Kay Robertson will be representing the
Committee.
Legislative Action No report.
Black Concerns Bruce
stated that the Commission was looking into the possibility of joining the VCCA
Professional and Personal Development Conference in March 2002. Logistics still need to be worked out with
the registration form.
Student Services
Kay stated
that this is a “mystical commission.” The Student Showcase would be held
October 12-13 in
Research and Publications The
competition was discussed and the Public Relations officers at each college
should be receiving the information soon.
Learning Resources No report.
Linda reminded everyone that
Commission officers must be present at the Commission meetings. Without them, no decisions can be made. Along with the officers, she asked that the
Committee Liaison be in attendance. If
no officer can be present, they must let the Liaison know. She also stated that if you are not a member
of the VCCA you cannot hold an office and you cannot propose a PG&D.
Convention
Preview Carolyn
Haines reported that only eight registrations for the Convention have been
received to date. She reminded everyone
that the payment deadline for early bird registration is JULY 31.
Sylvia Dye
and Betty Sword will be in charge of the balloting.
To date there
is only one vendor, Spectrum Industries from
Linda reminded each Committee member to
donate one door prize and also obtain one from his or her college for the
Convention.
Liaisons were reminded to be present
and check on the presenters during the concurrent sessions and to remind the
respective Commission chair they must be present to introduce the speakers.
Certificates will be given to the past
VCCA presidents and college contacts at the Friday luncheon. Donna Mayes and Linda Rhinard will prepare
these certificates.
First-time attendees will be receiving
a beach ball.
Everyone was reminded that all
information regarding equipment needs, information for the newsletter, etc.
must be in by July 18.
The “friendship bag” will contain
various things and will be placed in each participants
tote bag along with a newsletter, Showcase booklet, program book, note pad and
evaluation form.
Linda also stated that the Liaisons for
each Commission would remain the same as they are now.
Adjournment Having
no further business to discuss the meeting was adjourned at
Debra L. Belcher
VCCA Secretary
2000-2001
Approved