VCCA Executive
Committee
Meeting Minutes
Those present: Linda Rhinard,
Jennifer Allman, Debra Belcher, Carolyn Haines, Kay Robertson, Lori Wack, Donna
Mayes, Barbara Ratliff, Jim Bates, Barbara Moore, Linda Bursey
Those absent: Bruce Carroll, Aileen
Girard, Sue Captain
Welcome Linda Rhinard
called the meeting to order at
Approval of Minutes A motion was made to accept the
Treasurer’s Report
Carolyn Haines reported that
she has submitted the reimbursement request to the VCCS. She also stated she would be invoicing the
individual colleges in April for their institutional dues. A motion was made to accept the Treasurer’s
report. Motion carried.
President’s Report Linda brought the Board’s attention
to the packets they were given at the beginning of the
meeting. Enclosed were an updated
Executive Committee listing and a College Contact list. She also included the updated Leadership
Handbook and the VCCA Constitution and Bylaws.
Linda made mention of meeting changes for April and September. The new dates are April 19-20 in
Website Update
Linda Rhinard announced
that Robert Jobin of
5,000+ FTE Bruce
Carroll was unable to attend as he is recuperating from surgery.
2,001-5,000
FTE Kay
Robertson reported that all is going well in her category and that she sent out
email messages in an attempt to enhance participation.
1,001-2,000
FTE Jim Bates stated that he also sent out
several email messages about upcoming events.
0-1,000 FTE Barbara
Ratliff also reported that she has sent email in support of upcoming functions.
Publications Special
thanks to Donna Mayes for the great looking newsletter and program that were
done while she was recuperating from surgery.
Donna stated that she would need information for the fall newsletter by
July 18. The newsletter will go to the
printer in mid-August to be mailed to contacts in September. Information for the Convention program will
need to be to Donna by July 18 as well.
The program will go to the printer in mid-September in order to be
available by October 1.
Membership Linda Bursey handed out a current Membership list that now
consists of 719 members. She stated she
is still missing some fax numbers, however, the new
membership application has been revamped and includes a space for the fax
number. The annual membership drive is
March 1 – June 30, and the prize is a weekend get-away for Friday and Saturday
night including three meals at the Holiday Inn Greenbrier in
Media Aileen
Girard was not able to attend due to an illness in her family. The letter from Aileen that will be sent to
contacts was reviewed. Linda stated that
she would like to meet with Aileen, Debra and Jennifer following the Executive
Committee meeting in April to work on the logistics for the Showcase. A motion was made to order umbrellas as the
gift to signify bringing together the Showcases “under one umbrella” and also
to award certificates. The motion
carried.
PG&D Lori
Wack reminded everyone that she needed to have the original PG&D forms and
that she is the clearinghouse to ensure the proper protocol.
There was much discussion regarding the payment of an
honorarium to VCCA personnel for presentations.
A statement will be inserted into the Grant Proposal Guidelines
that states, “VCCS employees/personnel or their companies are
not eligible for an honorarium.”
A motion was made to
insert the above statement and that it becomes effective
immediately. Motion carried.
Jennifer Allman submitted a PG&D of $4,727.51 for Carol Grace
Anderson as the keynote speaker for the Convention. Motion carried.
There
was discussion on the PG&D that was submitted by the Black Concerns
Commission for Ms. Shoates. The official
minutes of the last meeting carried the following: “A motion was made to accept the proposal
with the exception to not pay Ms. Shoats a $1,000 honorarium. Motion carried.” No further discussion. Addition made
Institutional
Advancement Jennifer reported that she has
left information with the Commission Chair as to the responsibilities.
Faculty/Instructional
Affairs No report.
Support Staff
Commission Debra Belcher reported that there
would be a planning meeting of the Commission officers immediately following
their meeting on Thursday to plan upcoming events.
Legislative Action No report.
Black
Concerns Reminder of the
conference March 22-23 in
Student
Services Kay stated that the Student Showcase would be discussed at
the Commission meeting.
Research and
Publications Lori will facilitate the Commission
meeting so that Jim can take pictures.
They will be discussing information about the Media Competition that has
been held the last two years.
Learning
Resources No report.
Convention Preview There is a survey form included in
each Conference packet for the participants to complete as to where they would
like to hold future conventions and ideas for themes, programs, topics,
etc. Linda asked that the Board members
also complete this survey and return to Jennifer.
Jennifer
gave a brief report on the Convention and will give an updated program at the
April meeting. The new chancellor should
be in place by the Convention, and he/she is on the schedule for the
Chancellor’s Colloquy.
Portfolio
briefcases with the VCCA logo on them will be ordered as the give-away gift to
the Convention participants. Extras will
be used as gifts for speakers in the future.
Everyone was asked to bring names and addresses of possible vendors to
the April meeting.
The
VCCA Excellence Award recipient will be decided at the April meeting.
Adjournment Having
no further business to discuss the meeting was adjourned at
Debra L. Belcher
VCCA Secretary
2000-2001
Approved